1. Event Hours & Access

 

• Rental hours are as specified in your agreement. Any additional time must be approved in advance and may incur extra charges.

• Access to the space is only permitted during the scheduled rental hours unless otherwise approved by The Gathering Place.

 

 

2. Capacity & Safety

 

• Maximum guest capacity is [X] persons. Exceeding this limit is strictly prohibited.

• All local fire, safety, and occupancy regulations must be followed.

 

 

3. Decorations & Setup

 

• Decorations are allowed but must not damage walls, floors, or furnishings.

• No push pins, Scotch tape, nails, or other adhesives may be used on walls or furniture.

• No open flames are permitted; all candles must be placed in proper holders and used safely.

• Glitter, confetti, and similar items are not allowed unless approved in advance.

 

 

4. Furniture & Equipment

 

• All tables, chairs, and equipment must remain on the premises unless otherwise arranged.

• Any rented or provided items must be used responsibly and returned to their original placement.

 

 

5. Rental Equipment & Furnishings

 

• The Gathering Place provides rental items such as tables, chairs, tablecloths, and charger plates for your event. All equipment must be handled with care and returned in its original condition and placement at the end of the event.

• Any damage, loss, or excessive wear to rental items, tables, chairs, linens, or décor will be billed to the client.

• Clients are responsible for ensuring that all guests, vendors, and staff treat the equipment and furnishings respectfully throughout the event.

 

 

6. Catering & Alcohol

 

• Outside catering is permitted, but all food and beverage vendors must comply with health and safety regulations.

• Alcohol is allowed with prior approval. The client is responsible for ensuring guests comply with all local laws and regulations.

• The Gathering Place reserves the right to stop service if guests appear intoxicated or unsafe.

 

 

7. Noise & Neighbors

 

• Music and noise levels must comply with local ordinances.

• Outdoor spaces must respect neighboring properties.

• Any DJs or live entertainment must contact The Gathering Place in advance for approval and to confirm setup details.

 

 

8. Clean-Up & Damage

 

• The space must be left in the same condition as received.

• Trash should be collected and disposed of in designated areas.

• Any damage to the venue, furnishings, or equipment will be billed to the client.

• In the event that excessive cleaning is required after an event, an additional cleaning charge will be deducted from the client’s deposit.

 

 

9. Security Deposit

 

• A security deposit of [$XXX] is required for all events.

• The deposit is refundable after the event, following inspection of the venue, tables, chairs, linens, and rental items.

• Deductions may be made for damages, missing items, or excessive cleaning.

• The deposit will be returned within [X] business days after the event.

 

 

10. Liability & Insurance

 

• The client is responsible for any injuries, damages, or losses that occur during the event.

• Proof of insurance may be required for certain events or larger gatherings.

 

 

11. Compliance

 

• All clients and guests must comply with The Gathering Place rules, local laws, and any special requirements outlined in the rental agreement.